Software of the Month Club 1996 February

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Text File | 1996-01-08 | 30.9 KB | 475 lines

╔══════════════════════════════════════════════════════════════════════════════╗ ║ CMTREAD.ME C O M E T - Critical Office Management Esc To EXIT ║ ║ Version 2.0a ║ ║ Copyright (c) 1990, Caro Research Associates - All Rights Reserved ║ ╚══════════════════════════════════════════════════════════════════════════════╝ S Y S T E M O V E R V I E W Welcome To COMET (Critical Office Management)! COMET Provides Businesses, Large And Small, With A Way To Document And Retain The Basic (Critical) Information That Forms The Foundation Of Any Organization. COMET Provides A Framework For Documenting Critical Office Management Information In Four (4) Distinct Areas That Are Present In Any Type Of Organization, Regardless Of Size Or Activity. In COMET These Four (4) Areas Are Referenced As Follows: CONTACTS OFFICE GUIDES PROPERTY BOOK VITAL RECORDS Specific Information Related To Each Area Is Summarized In This File. To Advance Through The File Use Either The PGDN Or Arrow Cursor Keys. To Get To The Bottom Of This File Press The END Key. Use PGUP To Go Back One Page In This File Or Press The HOME Key To Return To The Top Of File. To EXIT At Any Time Press The Esc Key. This File May Be Displayed From The System Prompt By Keying: CMTB CMTREAD.ME<CR> [Press PGDN Key] ╒══════════════════════════════════════════════════════════════════════════════╕ │ COMET (Critical Office Management) MAIN MENU │ ╞════════════╤═════════════════╤═════════════════╤═════════════════╤═══════════╡ │ CONTACTS │ Office Guides │ Property Book │ Vital Records │ Utility │ ╞════════════╧═════════════════╧═════════════════╧═════════════════╧═══════════╡ │ │ │ This Is The MAIN MENU For The Full Version Of COMET. The Small Version │ │ Provides Access To The Same Files, But OnLine Context Sensitive HELP Is │ │ NOT Available From The MAIN MENU. │ │ │ │ If Using The Full Version Or Any Of The Data Or Report Programs, Remember │ │ That OnLine, Context Sensitive, HELP Is Always Available By Pressing The │ │ F1 Key. │ │ │ │ In Addition, The HELP File May Be Modified By The User Simply By Pressing │ │ The F2 Key Once The HELP File Is Displayed. In This Manner, Individuals │ │ May Customize OnLine HELP To Meet Specific Needs. Press The PGDN Key Now │ │ To Display The HELP Message Defined For The MAIN MENU. │ │ │ │ F1 For Help Esc To Exit │ ╞══════════════════════════════════════════════════════════════════════════════╡ │ (c) Copyright 1990, Caro Research Associates 11/16/90 │ ╘══════════════════════════════════════════════════════════════════════════════╛ F1 Help Arrows Select Enter Invoke Esc Exit SELECT ╒══════════════════════════════════════════════════════════════════════════════╕ │ COMET (Critical Office Management) MAIN MENU │ ╞════════════╤═════════════════╤═════════════════╤═════════════════╤═══════════╡ │ Contacts │ Office Guides │ Property Book │ Vital Records │ Utility │ ╞════════════╧═════════════════╧═════════════════╧═════════════════╧═══════════╡ │┌────────────────────────────────────────────────────────────────────────────┐│ ││ SUBMENU Selection Information: ││ ││ ││ ││ ││ ││ MAINTAIN LOG Select This Item To ADD - INQUIRE - CHANGE - DELETE ││ ││ ││ ││ Information Found In The Related Data File. ││ ││ ││ ││ ││ ││ LOG LISTINGS Select This Item To DISPLAY Or PRINT Information Found In ││ ││ ││ ││ The Related Data File. You May Also EXPORT Information ││ ││ ││ ││ Stored In The Data File To A Separate Disk File. ││ │└────────────────────────────────────────────────────────────────────────────┘│ ╞══════════════════════════════════════════════════════════════════════════════╡ │ (c) Copyright 1990, Caro Research Associates 11/16/90 │ ╘══════════════════════════════════════════════════════════════════════════════╛ Arrows,PgUp,PgDn Scroll text F2 Options Esc Exit [Press PGDN] ╒══════════════════════════════════════════════════════════════════════════════╕ │ COMET (Critical Office Management) MAIN MENU │ ╞════════════╤═════════════════╤═════════════════╤═════════════════╤═══════════╡ │ CONTACTS │ Office Guides │ Property Book │ Vital Records │ Utility │ ╞════════════╧═════════════════╧═════════════════╧═════════════════╧═══════════╡ │ ╓──────────────╖ │ │ ║ ║ A Menu Item Is Selected By Pressing The ENTER Key. │ │ ║ MAINTAIN LOG ║ In This Example, CONTACTS Was Selected And A SubMenu │ │ ║ ║ Is Displayed. NOTE: The Selected Item Is Displayed │ │ ║ Log Listings ║ In Uppercase Letters. The Actual Menu Screen Would │ │ ║ ║ Show The Item As Highlighted, And On A Color Monitor │ │ ╙──────────────╜ The Item Would Be In A Contrasting Color. Also Note │ │ That MAINTAIN LOG Is Displayed In Uppercase Letters │ │ Because It Is The Default Selection. To Execute The │ │ MAINTAIN LOG Option The User Would Simply Press ENTER. │ │ To Select LOG LISTINGS The User Would Move The Cursor │ │ Down One Frame And Press ENTER. │ │ [Press PGDN] │ │ │ │ F1 For Help Esc To Exit │ ╞══════════════════════════════════════════════════════════════════════════════╡ │ (c) Copyright 1990, Caro Research Associates 11/16/90 │ ╘══════════════════════════════════════════════════════════════════════════════╛ F1 Help Arrows Select Enter Invoke Esc Exit SELECT ╔══════════════════════════════════════════════════════════════════════════════╗ ║ C O M E T - Critical Office Management Esc To EXIT ║ ║ Version 2.0a ║ ║ CONTACT LOG ║ ╚══════════════════════════════════════════════════════════════════════════════╝ The CONTACT LOG SCREEN Is Used To Enter Information On Individuals Important To The Organization. People Important To An Organization Obviously Include Customers And Clients. There May Be Other Places Where Specific Customer And Client Data Is Stored. What Most Likely Is Not Stored Elsewhere Are The Names And Specialities Of Those Individuals And Organizations That Provide Various Services For The Organization. Sometimes The Most Important Contact For An Organization Is That One Person Known Only To The Company Receptionist. For Instance, Who Gets The Call If The Lights Were To Go Out Or If The Plumbing And Air Conditioning Quit?! Hopefully, The Names Of Those Individuals Will Be Entered Into The CONTACT LOG File, And The Next Time The Unexpected Happens The Right Person Can Be On The Way To Provide A Solution. Of Course, The CONTACT LOG File Can Also Be Used To Log Client And Customer Information. Press The PGDN Key To See A Display Of The CONTACT LOG Data Entry Screen. COMET Contact Log 11/16/90 ╔════════════════════════════════════════════════════════════════════════╗ ║ Name: Firm Name: ║ ║ __________________, ____________ _ ______________________________ ║ ║ ║ ║ Address: ║ ║ ______________________________ ║ ║ ______________________________ ║ ║ ____________________, __ _________ ║ ║ _______________ ║ ║ ║ ║ Telephone: Fax: Service/Speciality: ║ ║ ____________ ____________ ____________________ ║ ║ ║ ║ ║ ║ Details: _______________________________________________________ ║ ║ _______________________________________________________ ║ ╚════════════════════════════════════════════════════════════════════════╝ Revised: Record Number: ADD Inquire Change Delete eXit [Press PGDN] F1 Help Arrows Select Enter Accept Esc Exit SELECT COMET Contact Log 11/16/90 ╔════════════════════════════════════════════════════════════════════════╗ ║ Name: Firm Name: ║ ║ __________________, __┌────────────────────┐________________________ ║ ║ │ KEY SELECTIONS │ ║ ║ Address: ├────────────────────┤ The User May Access ║ ║ __________________│RECORD NUMBER │ Data In The CONTACT ║ ║ __________________│Last Name │ File By Any KEY Listed ║ ║ __________________│Firm Name │___In The Selections ║ ║ _______________ │Town/City │ Window. ║ ║ │State │ ║ ║ Telephone: │Zip Code │ Service/Speciality: ║ ║ ____________ │Country │ ____________________ ║ ║ │Service/Speciality │ ║ ║ └────────────────────┘ ║ ║ Details: _______________________________________________________ ║ ║ _______________________________________________________ ║ ╚════════════════════════════════════════════════════════════════════════╝ Revised: Record Number: Add INQUIRE Change Delete eXit [Press PGDN] F1 Help Arrows Select Enter Accept Esc Exit SELECT ╔══════════════════════════════════════════════════════════════════════════════╗ ║ C O M E T - Critical Office Management Esc To EXIT ║ ║ Version 2.0a ║ ║ OFFICE GUIDES ║ ╚══════════════════════════════════════════════════════════════════════════════╝ The OFFICE GUIDES SCREEN Is Used To Enter Information On Procedures Required To Operate The Organization On An Ongoing Day-By-Day Basis. Practically All That Goes On In An Organization Is Accomplished By Following A Procedure. If Someone Has Been With The Organization For A Long Period Of Time, It Is Very Likely That The Tasks (Functions) Performed By That Individual Are Either Totally Undocumented Or Documented In A Way That Would Not Permit For Smooth Continuity Should That Person Suddenly Not Be Available To Perform The Task. In Addition, There Are Many Procedures Performed By Employees And Others In The Organization That Are Not Required On An Everyday Basis. For Instance, An Accountant Or Bookkeeper Needs To Close The Books For The End-Of-Year Only Once A Year. At That Time It May Be Necessary To Dig Deep Into Memory To Remember Exactly How The Annual Close Is Performed. Wouldn't It Be Easier To Document The Organization's Procedures One Time And Then Have A Reference For All Of Them Available In The OFFICE GUIDES Database. Press The PGDN Key To See A Display Of The OFFICE GUIDES Data Entry Screen. COMET Office Guides Log 11/16/90 ╔════════════════════════════════════════════════════════════════════════╗ ║ Office Guide Name: Use Frequency: ║ ║ ______________________________ _ ║ ║ ║ ║ Area: ____________________ ║ ║ ║ ║ Contact/Author: ║ ║ ______________________________ ║ ║ ║ ║ Filename: ║ ║ ________________________________________ ║ ║ ║ ║ Summary: ║ ║ _______________________________________________________ ║ ║ _______________________________________________________ ║ ║ _______________________________________________________ ║ ╚════════════════════════════════════════════════════════════════════════╝ Revised: Record Number: ADD Inquire Change Delete eXit [Press PGDN] F1 Help Arrows Select Enter Accept Esc Exit SELECT COMET Office Guides Log 11/16/90 ╔════════════════════════════════════════════════════════════════════════╗ ║ Office Guide Name: Use Frequency: ║ ║ ___________________┌────────────────────┐ _ ║ ║ │ KEY SELECTIONS │ ║ ║ Area: ____________├────────────────────┤ The User May Access ║ ║ │RECORD NUMBER │ Data In The OFFICE ║ ║ Contact/Author: │Office Guide Name │ GUIDES File By Any ║ ║ ___________________│Area │ KEY Listed In The ║ ║ │Use Frequency │ Selections Window. ║ ║ Filename: │Contact/Author │ ║ ║ ___________________│Filename │ ║ ║ └────────────────────┘ ║ ║ Summary: ║ ║ _______________________________________________________ ║ ║ _______________________________________________________ ║ ║ _______________________________________________________ ║ ╚════════════════════════════════════════════════════════════════════════╝ Revised: Record Number: Add INQUIRE Change Delete eXit [Press PGDN] F1 Help Arrows Select Enter Accept Esc Exit SELECT ╔══════════════════════════════════════════════════════════════════════════════╗ ║ C O M E T - Critical Office Management Esc To EXIT ║ ║ Version 2.0a ║ ║ PROPERTY BOOK ║ ╚══════════════════════════════════════════════════════════════════════════════╝ The PROPERTY BOOK SCREEN Is Used To Enter Information On Property That Is Owned Or Controlled By The Organization. There Are Those Big Expensive Items That General Management and The Accountants Keep Track Of, But It Is Unlikely That A Complete PROPERTY BOOK Has Ever Been Compiled In Most Organizations. If A PROPERTY BOOK Does Exist In An Organization It Is Likely Outdated And/Or Poorly Documented. Maintaing An Accurate PROPERTY BOOK Always Seems To Be A Bother Because "Everybody Knows What Is What And What Belongs And What Does Not Belong To The Organization". Well, Sometimes Knowing What Belongs To The Organization Or Is Controlled By An Organization Becomes VERY IMPORTANT. How Long Would It Take To Compile A PROPERTY BOOK After A Fire, Theft Or Other Loss? Or, Who Keeps Track Of Who Has What In Which Office? With The COMET PROPERTY BOOK Organizations Can Compile And Maintain A Complete And Accurate Listing Of Property Belonging To And Controlled By The Organization On A Workarea By Workarea Basis. Press The PGDN Key To See A Display Of The PROPERTY BOOK Data Entry Screen. COMET Property Book Log 11/16/90 ╔════════════════════════════════════════════════════════════════════════╗ ║ Item Descriptive Name: ________________________________________ ║ ║ ║ ║ Location Of Item: ______________________________ ║ ║ ║ ║ Priority: _ Vendor: ______________________________ ║ ║ ║ ║ Make: ____________________ Model: ____________________ ║ ║ ║ ║ Serial No: ________________ Year Acquired: ____ ║ ║ ║ ║ Actual Cost: _____________ Current Value: _____________ ║ ║ ║ ║ Details: ║ ║ _______________________________________________________ ║ ║ _______________________________________________________ ║ ╚════════════════════════════════════════════════════════════════════════╝ Revised: Record Number: ADD Inquire Change Delete eXit [Press PGDN] F1 Help Arrows Select Enter Accept Esc Exit SELECT COMET Property Book Log 11/16/90 ╔════════════════════════════════════════════════════════════════════════╗ ║ Item Descriptive Name: ________________________________________ ║ ║ ┌─────────────────────┐ ║ ║ Location Of Item: │ KEY SELECTIONS │________ ║ ║ ├─────────────────────┤ The User May Access ║ ║ Priority: _ │RECORD NUMBER │_Data In The PROPERTY_ ║ ║ │Descriptive Item Name│ BOOK File By Any KEY ║ ║ Make: ____________│Location Of Item │:Listed In The Selections║ ║ │Priority │ Window. ║ ║ Serial No: _______│Vendor │ Year Acquired: ____ ║ ║ │Factory Make │ ║ ║ Actual Cost: _____│Model │t Value: _____________ ║ ║ └─────────────────────┘ ║ ║ Details: ║ ║ _______________________________________________________ ║ ║ _______________________________________________________ ║ ╚════════════════════════════════════════════════════════════════════════╝ Revised: Record Number: Add INQUIRE Change Delete eXit [Press PGDN] F1 Help Arrows Select Enter Accept Esc Exit SELECT ╔══════════════════════════════════════════════════════════════════════════════╗ ║ C O M E T - Critical Office Management Esc To EXIT ║ ║ Version 2.0a ║ ║ VITAL RECORDS ║ ╚══════════════════════════════════════════════════════════════════════════════╝ The VITAL RECORDS SCREEN Is Used To Enter Information On Any Type Of VITAL RECORD Generated By And Acquired By An Organization. Most Computer Generated Files Are VITAL, But Who Knows Which Files Do What? What About All Of The Other Records An Organization Accumulates? VITAL RECORDS Also Include: Insurance Policies; Contracts; Personnel Records; Accounts Payable Invoices; Check Stubs; Tax Returns; Client/Customer Records; OFFICE GUIDES; PROPERTY BOOK; and, Others. Records Become Increasingly VITAL As The Cost (In Terms Of Time And Effort) To Replace Them Increases. Some VITAL RECORDS Cannot Be Replaced. There May Be Only One Individual In The Organization That Knows The "What" And "Where" About Those Records. VITAL RECORDS Stored On Computer Generate Other Questions. Every User Should Know What Information Is Stored In Which Files On Their System. Users Should Be Able To Document The Meaning, Function And Value Of Every Record. If That Cannot Be Done, The Organization Runs The Risk Of Losing VITAL RECORDS And Not Knowing Of The Loss Until It Is Too Late To Recover From The Loss. Press The PGDN Key To See A Display Of The VITAL RECORDS Data Entry Screen. COMET Vital Records Log 11/16/90 ╔════════════════════════════════════════════════════════════════════════╗ ║ ║ ║ Descriptive Name: Type Of Record: ║ ║ ______________________________ _ ║ ║ ║ ║ ║ ║ Filename Of Record: ║ ║ ________________________________________ ║ ║ ║ ║ ║ ║ Priority: Status: Archived At: ║ ║ _ _ ____________________ ║ ║ ║ ║ Details: ║ ║ _______________________________________________________ ║ ║ _______________________________________________________ ║ ╚════════════════════════════════════════════════════════════════════════╝ Revised: Record Number: ADD Inquire Change Delete eXit [Press PGDN] F1 Help Arrows Select Enter Accept Esc Exit SELECT COMET Vital Records Log 11/16/90 ╔════════════════════════════════════════════════════════════════════════╗ ║ ║ ║ Descriptive Name: ┌────────────────────┐f Record: ║ ║ ____________________│ KEY SELECTIONS │ _ ║ ║ ├────────────────────┤ The User May Access ║ ║ │RECORD NUMBER │ Data In The VITAL ║ ║ Filename Of Record: │Type Of Record │ RECORDS File By Any ║ ║ ____________________│Descriptive Name │ KEY Listed In The ║ ║ │Filename Of Record │ Selections Window. ║ ║ │Priority │ ║ ║ Priority: │Status │ Archived At: ║ ║ _ │Archived At │ ____________________ ║ ║ └────────────────────┘ ║ ║ Details: ║ ║ _______________________________________________________ ║ ║ _______________________________________________________ ║ ╚════════════════════════════════════════════════════════════════════════╝ Revised: Record Number: Add INQUIRE Change Delete eXit [Press PGDN] F1 Help Arrows Select Enter Accept Esc Exit SELECT ╔══════════════════════════════════════════════════════════════════════════════╗ ║ C O M E T - Critical Office Management Esc To EXIT ║ ║ Version 2.0a ║ ║ DATA LISTINGS ║ ╚══════════════════════════════════════════════════════════════════════════════╝ For Each Of The Data Files A Number Of Listings Are Available. Each Listing May Be Displayed On The SCREEN, Listed On A Printer, Or Directed To A Disk File. The User May Select To Run A Listing In Any Index Order And Select Specific Dynamic Ranges For Each Listing. Ranges Selections Are Shown Below: CONTACT LOG OFFICE GUIDES PROPERTY BOOK VITAL RECORDS ┌──────────────────┬──────────────────┬──────────────────┬──────────────────┐ │ RANGE SELECTION │ RANGE SELECTION │ RANGE SELECTION │ RANGE SELECTION │ ├──────────────────┼──────────────────┼──────────────────┼──────────────────┤ │Service/Speciality│Office Guide Name │Location Of Item │Descriptive Name │ │Firm Name │Area │Descriptive Name │Type Of Record │ │Last Name │Filename │Vendor │Priority │ │Town/City │Use Frequency │Priority │Status │ │State │Contact/Author │Year Acquired │Filename Of Record│ │Zip Code │Last Revision Date│Factory Make │Archived At │ │Country │Record Number │Model │Last Revision Date│ │Date Revised ├──────────────────┤Item Revision Date│Record Number │ │Record Number │ │Record Number ├──────────────────┘ └──────────────────┘ └──────────────────┘ [Press PGDN] ╔══════════════════════════════════════════════════════════════════════════════╗ ║ C O M E T - Critical Office Management Esc To EXIT ║ ║ Version 2.0a ║ ║ LIMITED WARRANTY ║ ╚══════════════════════════════════════════════════════════════════════════════╝ Caro Research Associates Warrants That The Master Program In Which COMET Is Embedded Shall Be Free From Defects In Material And Workmanship. Caro Research Associates Further Warrants That COMET Shall Operate Substantially In Accordance With The Functional Specifications Outlined In This System Overview File. EXCEPT FOR THE WARRANTIES SET FORTH ABOVE, COMET IS LICENSED "AS IS," AND CARO RESEARCH ASSOCIATES DISCLAIMS ANY AND ALL OTHER WARRANTIES, WHETHER EXPRESS OR IMPLIED, INCLUDING (WITHOUT LIMITATION) ANY IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. ╔══════════════════════════════════════════════════════════════════════════════╗ ║ CMTREAD.ME C O M E T - Critical Office Management Esc To EXIT ║ ║ Version 2.0a ║ ║ Copyright (c) 1990, Caro Research Associates - All Rights Reserved ║ ║ ║ ║ Licensing Information: ║ ║ ║ ║ Single User License - $ 15.00 US May Be Used On A Single Computer Only ║ ║ Single Site License - $ 45.00 US May Be Used At A Single Site Only ║ ║ Corporate License - $ 100.00 US May Be Used By ANY Corporate User ║ ║ ║ ║ ║ ║ ║ ║ Contact: ║ ║ Caro Research Associates Tel: 813/251-8999 ║ ║ 312 Danube Avenue, STE 204 FAX: 941/533-1194 ║ ║ Tampa, FL 33606-3703 USA ║ ║ ║ ║ ║ ║ ║ ║ ║ ║ ║ ║ End Of File To Return To Top Of File Press The HOME Key Now. Esc To EXIT ║ ╚══════════════════════════════════════════════════════════════════════════════╝